The board meeting provides a great chance for your company’s board to benefit from the experience and perspectives of Important People. If you let them sit and read reports, completing formalities and discussing procedural issues, your board will leave the meeting with less than it could have.
The most efficient board meetings are those that include productive discussions and concrete actions. To make your meetings as efficient as possible be sure to follow these guidelines:
Get a clear understanding of your board members’ schedules before your meeting. Utilize a tool such as Doodle to locate common dates that are listed in the calendars of your board members. Once you’ve found the https://boardroomapp.org/5-tactics-that-will-make-your-executive-board-highly-effective-during-the-meeting/ most suitable time, you can contact those who manage their schedules directly to confirm their availability.
Begin the meeting with brief explanation of the focus and key inputs sought. It is likely to include a recapping of highlights from pre-meeting calls and the board’s package.
Give your department heads and committees time and space to present important reports and updates. This will help the board keep up to date. Keep in mind that the board could have to revisit or debate the issues that were not resolved at the previous meeting. It is beneficial to designate a point person within your team to ensure the items discussed are followed up following the meeting. Lastly, the board should determine any necessary next steps. This should be clearly documented in the minutes, with a set deadline and expectation for each item.